How to Print UPS Shipping Labels Directly from WooCommerce Store

When it comes to fulfilling online orders efficiently, printing shipping labels directly from your WooCommerce dashboard can make a huge difference. If you’re using UPS for shipping, printing labels quickly and accurately is key to streamlining your workflow. Instead of juggling between your WooCommerce store and the UPS website, the WooCommerce UPS Shipping Plugin allows you to print UPS shipping labels right from your store’s order page. Even if you manage multiple orders simultaneously, you can easily print multiple labels for efficient processing.

In this guide, we’ll walk you through everything you need to know to set up and print a single or batch UPS label, directly from your WooCommerce store.

Article Contains:

1. Importance of Printing Shipping Labels in e-Commerce
2. Requirements to print UPS Label in your WooCommerce Store
3. How to Print UPS Labels from WooCommerce Orders
   • Manual Label Printing
   • Automatic Label Generation
   • Bulk Label generation 
   • Verify The Label
4. Real Business Case: Custom Apparel Store
5. Conclusion 
6. FAQs

Importance of shipping labels in e-Commerce

Efficient shipping is vital for any WooCommerce store, but one major limitation is that WooCommerce doesn’t let you print shipping labels directly. Store owners often need to log in to their UPS account, manually enter order details, and print labels separately, a time-consuming process prone to errors.

With the WooCommerce UPS Shipping Plugin, you can generate and print UPS shipping labels right from your WooCommerce dashboard.

Here’s how the plugin helps:

• Auto-Generate Labels: The UPS plugin automatically creates shipping labels as soon as the order is placed or marked ready for fulfillment.
• Bulk Label Printing: Save time by printing multiple labels in one go, perfect for handling bulk order volumes.
• One-Click Printing: Print shipping labels right from the WooCommerce order page, without switching tabs or logging in to your UPS account.
• Label Customization: Choose your preferred label format (PDF, ZPL, EPL) and configure settings to match your workflow.

With this UPS shipping plugin, label generation becomes seamless, fast, and fully integrated into your WooCommerce store, making shipping smarter and fulfillment smoother.

Requirements to print a UPS label in your WooCommerce store

To print UPS shipping labels in your WooCommerce store, you’ll need just a few essentials:

1. A UPS Account

To access UPS shipping rates, you’ll need a registered UPS account. If you don’t already have one, you can sign up for free on the UPS website. Once your account is active, you’ll be able to get the credentials required for integration.

2. WooCommerce UPS Shipping Plugin

The WooCommerce UPS Shipping Plugin with Print Label plugin is the key to displaying live UPS rates in your WooCommerce store. It automatically connects with UPS, retrieves real-time rates based on order details, and displays them at checkout.

With these two things in place, you’re all set to print UPS shipping labels seamlessly for your WooCommerce orders.

How to print UPS labels from WooCommerce orders

Before printing a UPS label, you should already have an order placed in your WooCommerce dashboard.

With the UPS plugin, you can generate shipping labels either manually for single orders, automatically for the orders as they are placed, or in multiple labels for bulk orders. Let’s explore each option:

Manual (Single) Label Printing:

• Go to your WooCommerce dashboard, find the order, and open it.

• Generate Packages to create shipping boxes based on the product details.

• If you’re shipping in multiple boxes, you can use Add Package to manually add them with custom weight, dimensions, insurance value, and choose a specific UPS service for each. 

• If needed, you can enable special UPS services like:
  • Collect on Delivery – UPS will collect payment on delivery.
  • Include Return Label – Add a return label in case the customer needs to send the product back.
  • Saturday Delivery – Let UPS deliver packages on Saturdays.

• Once everything’s set, you can click Confirm Shipment to generate the label

After clicking on the Confirm Shipment button, the shipment tracking ID automatically gets generated. Click on Print Label to get the label.

Automatic Label Generation

The WooCommerce UPS Shipping Plugin allows you to automatically generate and print UPS shipping labels as soon as an order is placed. To enable automatic label printing:

1. Generate Packages Automatically: Automatically creates shipping packages based on product dimensions and weights as soon as an order is received.
2. Generate Shipping Labels Automatically: Triggers label generation right after package creation, requiring no manual input.
3. Select default UPS services for both domestic and international shipments (required if using third-party shipping rates).
4. Choose when the label should be generated, either when the payment is confirmed or by default, when the order is placed.

Once set up, the UPS label is generated automatically after checkout. You can print it directly from the Orders page using the “Print Label” option.

Want to see how automatic label generation works in action? Watch this quick video to learn more.

Bulk Label Printing:

Need to process lots of orders at once? You can print shipping labels for bulk orders using either manual or automatic label generation, but for maximum efficiency, automatic is the way to go.

Here’s how you can print UPS labels for bulk orders:

• In your WooCommerce orders page, select the orders you want to generate labels for.

• From the Bulk Actions dropdown, choose Print Labels and click Apply.
• The plugin will fetch all the ready labels, and you can print them together in one go.

This setup is perfect for high-volume stores, with no repetitive clicks, no switching tabs, just seamless, fast fulfillment.

Verify the label:

Once your UPS label is generated, don’t just hit print and go. Make sure everything looks good, because even a small mistake can lead to delays or misdeliveries.

Here’s what you should check on the label to ensure it’s correct:

1. Sender Information: Check that your store’s name, phone number, company (if added), and return address are correctly displayed.
2. Recipient Information: Confirm that the customer’s name, contact number, and full delivery address are accurate. A missing apartment number or a ZIP code typo can cause delivery issues.
3. Package & Weight Information: You’ll see the package weight (e.g., 2 lbs). If you’re shipping multiple boxes, make sure the label shows something like Package 1 of 3, 2 of 3, etc.
4. Shipping & Routing Info: Double-check the shipment date, dimensional weight, and routing code; these guide UPS on how to move your package through their network.
5. Service & Tracking Details: You should see the selected UPS shipping service (like UPS Ground or 2nd Day Air) and the tracking number. This is what both you and your customer will use to track the package.
6. Barcode: This is how UPS scans and tracks your package at every step. Make sure it’s clearly printed and not smudged.
7. Billing Information & Extras: Look for any special services like Adult Signature Required or COD. You’ll also see billing references, purchase numbers, or product descriptions here if they were added.

Real Business Case: Custom Gift Box Store with Holiday Season Spikes

Let’s say you run a WooCommerce store selling custom gift boxes for birthdays, anniversaries, or corporate gifting.

The Challenges:

You likely handle a steady stream of orders year-round, but during holidays like Christmas or corporate gifting seasons, volumes can surge, going from a few daily orders to dozens or even hundreds. With each box customized and shipped to different locations, this leads to challenges such as:

• Single label generation becomes a hassle, as you need to log into the UPS website, enter shipment details manually, and repeat the process for each order.
• High risk of mistakes while typing out shipping details.
• Manual label generation becomes a bottleneck as volume spikes.
• Customers expect faster delivery and instant tracking updates.

The Solutions:

To overcome these bottlenecks, you start using the WooCommerce UPS Shipping Plugin with label printing and tracking features.

• On regular days, the store used the plugin’s manual label feature, just a click inside each order to print the UPS label.
• With a few clicks, all pending orders were labeled at once, no tab-switching or copy-pasting needed.
• During the holiday rush, bulk label generation saved the day. 
• Tracking numbers were auto-generated and sent to customers, cutting down on support queries.

The Impact:

• The store cut label generation time by over 70% during the busy season.
• Order errors dropped significantly since everything was pulled directly from the WooCommerce order data.
• Customers got their gifts on time, with full tracking visibility, leading to repeat purchases.
• The store handled its busiest sales season ever without needing extra staff.

For a business where order volume fluctuates between personal and seasonal gifting spikes, this plugin made shipping faster, smarter, and completely scalable.

Conclusion

Printing UPS shipping labels directly from WooCommerce helps streamline order fulfillment and speed up shipping. With the WooCommerce UPS Shipping Plugin, you can print labels, manage packages, and update UPS tracking, all from your dashboard. Whether you prefer manual, automatic, or batch label printing, the plugin makes the process fast and reliable, improving your workflow and customer experience.

Need help setting it up? Contact PluginHive Support for assistance.

FAQs

1. Does UPS offer free label printing?

UPS doesn’t offer free label printing services, but you can get free shipping supplies, including labels, packaging, and forms, through your UPS account. Note that while the labels are free, printing them and shipping may involve costs depending on the service you use.

2. What if I don’t have a printer for my UPS label?

If you don’t have a printer, you can still ship by using a mobile barcode at a UPS location to print your label there. You can also visit a UPS Store, where they can print the label for you.

3. What is UPS WorldShip?

UPS WorldShip is a desktop shipping software designed for businesses that handle high-volume shipments. It helps streamline the shipping process, reduce errors, and save time by allowing you to manage and process shipments directly from your computer.

4. Do I need a UPS account to print shipping labels in WooCommerce?

Yes, a registered UPS account is required to access rates and generate shipping labels. You’ll need to enter your UPS credentials in the plugin settings to connect your store.

5. Can I include return labels with my shipments?

Yes, the WooCommerce UPS shipping plugin allows you to include a return label along with the original shipment, making it easier for customers to return items if needed.

6. Can I use the UPS Print Label feature for bulk shipments?

Yes, the UPS Print Label feature in the UPS plugin allows you to generate labels for both single orders and bulk shipments. You can easily print multiple Labels in just a few clicks, streamlining your process and saving time.