Running a WooCommerce store is exciting, but managing deposit payments can quickly become a hassle. Manually keeping track of who still owes money and sending follow-up emails is time-consuming and inefficient. Thankfully, there’s a smarter solution—automatic payment reminders. This powerful feature takes the stress out of the process by sending timely alerts to customers, keeping them on track with their payments. In this article, we’ll show you how to set up automatic payment reminders in your WooCommerce store to streamline your workflow and improve cash flow.
On this page
- Partial Payments in WooCommerce
- PH WooCommerce Deposits Plugin
- Benefits of Automating Payment Reminders
- How to Set Up Automatic Payment Reminders in 3 Easy Steps
- Conclusion
- FAQS
Partial Payments in WooCommerce
Partial payments or deposits allow customers to pay a portion of the product price upfront and the remaining amount later. This payment flexibility is especially useful for:
- High-value products or services
- Made-to-order or custom items
- Bookings and reservations
- Subscription-based offerings
Allowing deposits instead of full upfront payments removes friction from the buying process and opens up more sales opportunities for your WooCommerce store.
When a customer chooses a product with a deposit option, they’ll pay the specified amount upfront during checkout. The remaining balance will be due later, according to the payment schedule you’ve set. They’ll receive automated reminders to pay on time, and can complete the payment from their WooCommerce account with ease.
Want to set up automatic payment reminders without lifting a finger? There’s a powerful WooCommerce plugin that makes it all possible. Let’s uncover what it is in the next section.
PH WooCommerce Deposits Plugin
The PH WooCommerce Deposits Plugin by PluginHive lets you accept partial payments on your online store. Customers can pay a deposit instead of full upfront payments and complete the rest later.
You can set fixed or percentage-based deposits, create flexible payment plans, and even schedule multiple installments. It’s perfect for products or services that need a more flexible payment option.
With built-in automation, the plugin also sends customers payment reminders, making follow-ups easy and hands-free.
Key Features of the WooCommerce Deposits plugin
Here’s why this WooCommerce deposits plugin is the perfect solution for managing deposit payments:
- Automatic Payment Reminders:
Set up reminders that get sent to your customers automatically when a deposit payment is due. No more chasing after customers to remind them – it’s all automated! - Flexible Payment Plans:
Create customized payment plans for your products or services. Choose deposit amounts, due dates, and set multiple installment schedules. - Easy Integration with WooCommerce:
Seamlessly integrates with your WooCommerce store and works with your existing products and payment gateways, so you can start using it without complications. - Personalized Reminder Emails:
Customize the content and frequency of your reminder emails to fit your store’s tone and ensure customers receive clear, friendly payment notifications.
Benefits of Automating Payment Reminders
Manually tracking and following up on payments can be time-consuming and inefficient. Automating reminders helps streamline the process, saves valuable time, and improves your store’s cash flow without the need for constant follow-ups.
Here’s how it helps your store:
- Fewer Missed Payments: Customers get reminders on time, so they don’t forget to pay.
- Improved Customer Experience: Friendly reminders show customers you’re organized and professional. No need for them to remember dates manually.
- More Time for What Matters: Focus on growing your business while the plugin takes care of routine follow-ups.
- Better Payment Discipline: Scheduled reminders encourage customers to pay on time, keeping your payment cycles healthy and predictable.
How to Set Up Automatic Payment Reminders in 3 Easy Steps
- Install the Plugin:
Visit the PH WooCommerce Deposits Plugin page and install it on your store. Once done, activate it from your WordPress dashboard.
Once activated, follow the official PluginHive Setup Guide to complete the basic configuration - Set Up Scheduled Payment Plans:
Navigate to the WooCommerce Deposits plugin → Settings to set up deposit options. You can define your deposit amounts, schedule payment intervals, and choose reminder settings.
Create and assign a payment plan
Example: You can build a Custom Payment Plan with the following structure:
- 50% immediately
- 25% after 7 days
- 25% after 14 days
To set this up in your WooCommerce store:
Go to WooCommerce Deposits plugin→ Settings→ Deposits settings, and under Deposit Type, select Scheduled Payment Plan.
Then, in the Payment Plans section, choose the custom plan you just created.
This ensures the installment structure is automatically applied when customers place an order.
3. Set Automatic Payment Reminders:
After configuring your deposit settings, go to Balance payments, and set up automatic reminders for payment due dates. Customize the reminder intervals and content.
With the PluginHive WooCommerce Deposits plugin, you decide how balance payments are handled:
- Do not create any order for the remaining balance
- Only one order is created (for the deposit).
- Balance appears within that order.
- You manually generate the balance order when needed.
- Only one order is created (for the deposit).
- Create a single order for the balance payment
- Two orders are created automatically: deposit + balance.
- Customers can pay the balance anytime from their account.
3. Create one order per deposit product
- A separate balance order is created for each deposit item.
- Best when products have different deposit terms.
You can customize:
- When the reminder is sent (e.g., 1 day before the due date)
- The email subject and message content
- The email template used
Here’s how your customers will receive the automated reminder email: clear, timely, and branded to match your store’s tone.
Once configured, you’re all set! The plugin will automatically send timely reminders to customers, making your payment management effortless.
For detailed instructions on setting up email reminders for percentage deposits, refer to the following guide: PluginHive WooCommerce Deposits Addons – Reminder Emails .
Conclusion
Automating deposit payment reminders in WooCommerce is a simple yet powerful way to improve order management and ensure customers complete their payments on time. With the PH WooCommerce Deposits plugin, you can create flexible payment plans, schedule reminder emails, and reduce the need for manual follow-ups. Whether you’re offering products or services that allow partial payments, this plugin makes the process smoother for both you and your customers, helping you maintain a steady cash flow and enhance the overall shopping experience.
Need Help Getting Started?
If you have any questions or need assistance setting up the plugin, the PluginHive Support Team is here to help. Reach out for quick guidance and expert support tailored to your WooCommerce store.
FAQs
1. Can I send automatic payment reminders in WooCommerce using the PluginHive Deposits plugin?
Yes. The plugin lets you schedule and send automated reminders for upcoming deposit balance payments
2. Is it possible to customize the reminder email content and subject line?
Yes. You can personalize the email message, subject, and even the template to match your WooCommerce store’s tone.
3. Can customers pay their remaining balance directly from their WooCommerce account?
Yes. Customers can log in and complete their balance payments seamlessly from the ‘My Account’ section.
4. Do I need to write code to enable automatic reminders in WooCommerce?
No. All settings are accessible through the plugin’s user-friendly interface no coding required.
5. Will this work if different products have different deposit schedules in WooCommerce?
Yes. The plugin supports individual payment plans and reminders per product.
