Event Booking — Set up using WooCommerce Bookings Plugin

In this guide, you’ll learn how to set up Event Booking for your website using WooCommerce Bookings plugin by PluginHive and WooCommerce Deposit Plugin by WooCommerce. We are going to take a special business case to help you understand the process better.

Business Case: Event Booking

A WooCommerce Bookings user wanted to offer a Fit-3D Body Scanning event. This event is supposed to be a 3-day event held at the Victoria University Footscray campus from October 3rd to 5th, 2019. The bookings are available between 10 AM to 5 PM.

The user wants to have the ability to cancel events until 12 hours before the booking starts. And the number of seats is limited to 100 per hour. The booking cost for the event is $31.82 for each participant with a 50% deposit of the total booking cost to be paid at the time of booking.

Let’s see how PluginHive WooCommerce Bookings plugin solves this business case.

WooCommerce Bookings Plugin features used:

Booking Duration

This feature will help in setting up the booking duration of the event.

Booking Availability

Allows to set up the booking calendar only on the event days.

Booking Participant

The feature allows users to add a section along with the booking calendar where customers can enter a numerical value.

WooCommerce Deposit Plugin by WooCommerce:

WooCommerce Deposits by WooCommerce is a WordPress and WooCommerce plugin that handles partial payments for your products. Using this plugin your customers can pay a fixed amount or a percentage upfront and then pay the remaining amount later.

Solution using WooCommerce Bookings Plugin:

Kindly follow the below steps to fulfill the complete business requirement:

  • Create a Bookable Product “Fit3D Body Scanning event”.
  • Set up Booking Period under the Booking tab.
    • Enable the booking period Fixed Blocks of 1 Hour(s).
    • Set Maximum Bookings per block as 100.
    • Enable the Remaining Bookings option to display the number of tickets left for any given hour.
      Event Booking
    • Enable Allow Cancellation until 12 Hours before the booking starts.
      Event Booking
    • Provide the Daily Booking Times as event timings where the First booking starts at 10 AM and Last Booking starts at 4 PM. Please note that we need to provide the last booking start time and not the end time (which is 5 PM).
      Event Booking
  • Under the Bookings Availability tab, provide the days of the event within the option Set a fixed booking window. This will automatically load the calendar to the month when the event is going to take place skipping the current month and all the months in between.
    Event Booking
  • Under the Booking Participants tab, set the minimum and the maximum number of participants and the booking cost for each participant (which is $31.82).
  • Enable the option Consider each participant as a separate booking as each participant will be provided with a different event ticket, and the same will be deducted from max bookings per block.For example, if a customer books for 5 participants, then 5 bookings will be considered and thus there will be 95 seats remaining.
    Event Booking
  • Under the Deposit tab provided by WooCommerce Deposit plugin Enable Deposit option and set Deposit Type as 50 percentage.
    Event Booking

Voila! Now we have completely set up the 3 days event booking for Fit3D Body Scanning as illustrated below:
Event Booking
Say, a customer wants to book at 3 PM on 4th October for 10 participants.
Event Booking
All the payment details (Due today and the future payments) will also be displayed in the cart.
Event Booking
Once the order is successfully placed for 10 participants, 3 PM slot on 4th October will now have only 90 remaining seats for booking.
Event Booking

Conclusion:

There you go! That’s how easy to set up an event booking using WooCommerce Bookings plugin from PluginHive and WooCommerce Deposit plugin by WooCommerce.

If you have any doubts or need help setting up Bookings on your WooCommerce-based website then feel free to Contact PluginHive Customer Support. Our support team should be able to help you out.

Good Luck! 😊 

Last Updated On July 19, 2019